The Safety Meeting and Compliance
Health and safety legislation in most countries requires holding a regular safety meeting or toolbox meeting with workers. Updates concerning all aspects of workplace health and safety are announced and discussed.
The safety meeting is another aspect of health and safety where court cases can be lost. Workers can claim there was no communication about changes to a job, process or task.
Not only does the business owner or manager need to hold regular safety meetings but they must be able to PROVE IT.
How To Prove IT.
Unless you can provide real proof that you had a relevant, up to date health and Safety system in place you are vulnerable. Accordingly, this is true of the health and safety meeting.
Remember every business that ever had to defend their health and safety in court never thought it couldn’t happen to them.
Systemise the Safety Meeting
Look your business accounts management or most of your other management processes. You employ software that synchronises and tracks all the many issues and enables easy searching and filtering of data.
Managing health and safety should be the same.
How to Conduct A Safety Meeting
Meetings do not always need to be formal.
They can be a simple and informal “Toolbox Talk” which is not a long, drawn-out process. Mostly, meetings need to inform and discuss.
Ideally, they should have an atmosphere where workers feel free to make comments and suggestions without a “backlash”. See this article on Behaviour Based Safety.
A safety meeting that is a “laying down of rules” is rarely productive.
Above all, whether formal or informal a meeting needs documenting.
- When was the meeting held?
- What were the topics discussed?
- Who attended?
- Were any issues identified
- Have the issues been fixed?
Simple WorkSafe, through our many tools, can provide this level of management to your health and safety system.
How To Manage A Safety Meeting
Here’s how to manage safety meetings using Simple WorkSafe.
Step # 1 – Open the “Meetings” section
Select “Meetings” on the menu bar. See # 1 in the image below.
Press the “+” icon in the bottom right corner to create a new meeting record. See # 2 in the image.