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Simple WorkSafe ™ full health and safety management system simplifies the management of work health and safety, whether you call health and safety OSHA, WHS, OHS, EHS, HSE or anything else.

INSTANT ACCESS, NO DOWNLOADS OR APPS TO INSTALL

$997 Per Year
(Annual Subscription)

Start using Simple WorkSafe ™ full health and safety management system and simplify the management of workplace health and safety.

Avoid the growing number of business owners who are losing court battles over health and safety. Manage workplace health and safety like you manage your accounting – with a simple, integrated software system!

The Simple WorkSafe full health and safety management system is a cloud-based application for managing health and safety systems in small to medium-sized enterprises.

Home page of the full management system

The Home Page of the Simple WorkSafe Full Management System.

Not Just “Features” – An Awesome Selection Of Health And Safety Management Tools

With the Simple WorkSafe health and safety management system tools, you can link and sync each occupational health and safety issue to every resource that is affected such as machinery, tools, plant, equipment, chemicals, locations, jobs and workers.

Stop diverting precious time, money and resources from your product or service into health and safety management.

Look what simple WorkSafe helps you manage;

  • Health and Safety System Evaluation
  • Policies and Procedures
  • Risk Assessments
  • Job Safety Analysis (JSA)
  • Take 5
  • Safe Work Method Statements (SWMS)
  • Hazards
  • Incidents
  • Safety Audits
  • Safety Meetings, Worker Consultation and Attendance
  • Training, Attendance and Competencies (VOCs)
  • Registers – Assets, Sites, Hazardous Goods, Jobs, Workers
  • Document Manager
  • Health and Safety Reminders
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The Simple WorkSafe Health and Safety Management System is an awesome set of tools.

Managing Health and Safety On Computers

The health and safety management system is traditionally a collection of templates or paper forms.
This is inadequate in today’s digital world because templates and paper forms are;

    ~Very time consuming
    ~Impossible to link and synchronise to all the resources affected by them
    ~Difficult to keep current, especially when health and safety at work requires an increasing amount of complexity
    ~Easily buried inside manila folders and filing cabinets where they are lost or forgotten

By using our safety management software, these problems are reduced or eliminated.
Hey, would you go back to pen and paper to manage your accounting?
Not likely! Yet workplace safety is many times more likely to break you than your accounting processes.

By using Simple Worksafe’s health and safety software you can take control of workplace health and safety and Stop IT Controlling YOU!

Full management system

A full Health & Safety System with Simple WorkSafe.

Health and Safety System Evaluation

The Simple WorkSafe Full Health and Safety Management application includes a feature to evaluate your health and safety system.

Why Do You Need a Workplace Health and Safety System Evaluation?
Many websites will give you an overview of what measures you’ll need.
They’ll also present you with the health and safety legislation, regulations and the codes of practice relevant to your location.
Now, you need to be familiar with these as they are the building blocks of your system.

What these sites won’t tell you is how to manage all the parts that are required for the unique operations of your business.

The thing is, if a system or process is unmanageable, it will quickly lose its usefulness. It will turn into a time and money-wasting exercise that leaves you vulnerable to court action in the event of an incident or accident.

Don’t sweat on the stuff you DON’T need, BUT…
Ensure the stuff you DO need is in place and is manageable.

Evaluation

Find out what your business requires with the Simple WorkSafe Full Management System Evaluation report.

Policies and Procedures

The Simple WorkSafe Full Health and Safety Management application includes a feature to create and manage health and safety policies and standard operating procedures.

Health and Safety Policies

Health and safety policies are the foundation of a good health and safety management system.

It’s often the lack of policies or the failure to enforce them that lands businesses in court.

For a policy to be of any use it must be accessible and familiar to all those to whom the policy affects. It’s no use hidden away in a filing cabinet drawer. There must be direct communication from management to all who carry out tasks that are affected by the policy.
Worker consultation is often a necessity so that a business can be confident it is not making a policy that is unrealistic or unachievable. Critical worker “buy-in” will be lost very quickly by the ad hoc implementation of unrealistic policies.
Use Simple WorkSafe to simplify policy management and ensure that crucial health and safety policies are always available to all personnel anywhere, at any time.

Standard Operating Procedure

A safe operating procedure sets out the steps to perform a task or to handle an emergency.
They set out the steps in a logical and safe sequence.

Safe Operating Procedures are also known as Standard Operating Procedures, Safe Work Procedures or Safety Procedures.
They can also be called Safety Standards, Emergency Procedures or Operating Procedures.

Procedures can be a document, video, PowerPoint or audio presentation. Whatever the presentation style, they must be able to be tracked, revised, communicated to workers and linked to related resources.

A SOP can be easily generated using Simple WorkSafe.

QR Coded Safety Procedures

SimpleWorkSafe generates a QR code for every Standard Operating Procedure which prints directly onto a label. Hence, you can attach it to an asset (plant, equipment, machine or tool), a location, a chemical container or even to a job register. Consequently, workers or visitors can scan the QR code with a phone, and the safe work procedure will appear. Any video, audio or powerpoints will be visible.

The Simple WorkSafe Full Health and Safety Management application makes management of your Standard Operating Procedures simple.

Store all your policies attaching them to the relative resources

Your policies are easily attached to your resources with the Simple WorkSafe Full Management System.

Create a Health & Safety Policy with the wizard
Create procedures easily

Create and manage SOPs quickly and easily with the Simple WorkSafe Full Management System.

QR coded SOP Scan

Each SOP has an automatically generated QR code which can be printed on many kinds of labels and adhered to assets to make access to the safe operating procedure quick and simple.

Risk Assessments

The Simple WorkSafe Full Health and Safety Management application includes the risk assessment tool for creating and managing risk assessments.

The risk assessment is the first step in health and safety management.

Health and Safety 101 is;

  • Identifying Hazards
  • Assessing the likelihood of them harming people (and the consequences if they do)
  • Controlling them to eliminate or reduce the risk

Health and Safety – It’s all about HAZARDS.
A Hazard is anything that can cause harm to people or affect their health.
Hazards are the REASON for health and safety.

No Hazard Here? Then, No Health & Safety Required Here!

A risk assessment is a method of FINDING hazards, assessing their risk (the likelihood of them occurring and the consequences if they do). Next, working out how to eliminate or reduce the risk (control measures).

It’s HAZARDS that maim, hurt and kill people!

Seem Like Hard Work?
Creating a risk assessment seems like hard work, and to a certain extent, it is, especially if it’s relevant.

The problem is that if it’s NOT relevant, the exercise is a waste of time. If it doesn’t genuinely identify the hazards and risk of a job the consequences are;

  • Workers will be unsafe.
  • The assessment will not stand up to the scrutiny of a court case.
  • The whole health and safety system is in jeopardy if risk assessments are not relevant.

The Simple Worksafe risk assessment tool helps make a very involved process more systematic and effective. Especially when used with the other complimenting tools. You will have;

  • A comprehensive risk assessment that demonstrates your commitment to providing a relevant health and safety management system.
  • A record that you’ll never lose (even if your office is destroyed) and can easily be searched and filtered.
  • Permanently available form any device, anytime and anywhere there’s an internet connection.
  • An assessment that is automatically linked to all the resources affected by it.
  • A detailed and ordered task and activity list.
  • Hazards and risk assessed for each task.
  • Control measures initiated for each task.
  • Residual risk assessed.
  • All files relating to the risk assessment attached for easy recall.
  • Easily customisable when a change occurs.

You need to include risk assessment as a business process to properly assess hazard and risk on any job, operation or process.

YOU and your WORKERS are the ONLY people who can make an accurate risk assessment of the tasks you perform in YOUR business!

What you need is a more manageable and straightforward process to make risk assessments easier!
Using the Simple WorkSafe Full Health and Safety Management application can help you.

Create health & safety assessments quickly with the wizards

Create assessments easily using the Simple WorkSafe full management system. Risk assessments, JSA’s, Take 5’s, SWMS and report hazards and incidents.

Create Risk Assessments easily

Risk assessments easily created using the Simple WorkSafe full management system

Job Safety Analysis (JSA)

A JSA can be easily generated using Simple WorkSafe Full Health and Safety Management application can be used to generate and manage Job Safety Analysis (JSAs).

A Job Safety Analysis (JSA) is typically completed by workers at the job site.
Workers will risk assess the job or task for hazards that require attention BEFORE commencing work.

The Job Safety Analysis is also known as a Job Health & Environmental Analysis or a JHEA. Job Hazard Analysis or JHA among other terms but is always a “pre-job commencement risk assessment”.

A job may have a Safe Work Method Statement (SWMS), a Risk Assessment or an Operating Procedure. However, these assessments usually get generated at a different time and place to where the action is carried out. They cannot cover the conditions at the job site when the job starts.

This is where the Job Hazard Analysis or Job Safety Analysis comes in.
With the Simple WorkSafe Full Health and Safety application, each JSA is created simply and quickly on the job before work commences using their mobile device.
A worker can quickly identify potential hazards, assess the risk and implement control measures.

They can log on to Simple WorkSafe and press “JSA Not Signed”, and they’ll see all their unsigned JSAs. They can then sign that they have correctly assessed any risk.

When generating and signing a JSA, an email gets sent to the site safety coordinator. The coordinator can either authorise or not authorise work to commence.

The job safety analysis is automatically attached to;

  • the job record
  • the location record of the job
  • the record of each worker carrying out the job.
JSA's can be seen as soon as they have been created

A supervisor or manager can authorise a JSA as soon as they have been created.

JSA's can be seen as soon as they have been created

Workers can acknowledge their JSA by signing with a mouse or using their finger on a touch device.

Take 5 Assessments

The Simple WorkSafe Full Health and Safety Management application can bu used to generate and manage Take 5 assessments.

A Take 5 is a pre-start checklist to identify health and safety issues before starting work.

It should take less than 5 minutes to complete.

It helps workers and contractors, particularly those new to a site, reduce exposure to hazards and identify other issues that may affect safety.

How is a Take 5 Different from other risk assessments?

The Take 5 differs from the JSA, SWMS or standard risk assessment in that it is not a task by task assessment. In contrast, it is a prestart checklist for the work as a whole. The individual worker’s current situation is of overriding importance.

The Take 5 looks at a range of situations that will differ for each workplace and set of conditions. Even though the tasks to complete the job may be the same each time local conditions can vary.
For example, a job may be cleaning windows in a high rise building from a BMU.
There will already be a SWMS associated with the job. There is probably a risk assessment. Additionally, there could be some procedures for operating the BMU.
However, when all the workers involved turn up, there is a high wind blowing, and the BMU is damaged.

These situations are not covered by other assessments. They are variable and can differ each time work commences. The Take 5 is useful in this situation.

When generating a Take 5 with Simple WorkSafe the designated safety coordinator receives an email whenever the Take 5 has issues that need resolving.

Take 5 assessments can be easily generated using Simple WorkSafe Full Health and Safety Management application.

List view of the Take 5 section

Easily see all your Take5’s

Take 5 are easy just answer the questions

Simply answer the question from the drop-down boxes or the radio buttons on the Simple WorkSafe Full Management System.

Safe Work Method Statements (SWMS)

Legislation in some countries requires a Safe Work Method Statement (SWMS) before any high-risk construction work activities commence.

A Safe Work Method Statement sets out a job’s tasks and activities in logical step order. Hazards that relate to each step can then be identified. and the risk of those hazards assessed for each activity. Next, control measures are implemented to eliminate or minimise those risks.

The statement outlines the pre-planned method by which job tasks and activities will be carried out.
It informs everyone involved, from the principal contractor to the workers, what’s needed to carry out the work safely.

Not only does a Safe Work Method Statement outline how a high-risk job will be carried out but Includes a list of any assets used (plant, machinery equipment or tools) and any chemicals or hazardous substances along with each worker who will be involved.

The person with whom you intend doing business will be viewing the SWMS. Therefore, a well-constructed statement displays your professionalism to the person conducting that business or undertaking.

Your workers will also need to understand each task step and the associated risks. They should sign the SWMS to certify their full understanding of it.

When you use the Simple WorkSafe Full Health and Safety Management application to generate and manage SWMS, you have the ability to;

  • Easily duplicate and edit existing SWMS for repeated jobs, saving many hours of work.
  • A record of every relevant detail is permanently available from any device.
  • An ordered, easily updateable list of tasks that’s easily updateable. The tasks will form a clear statement of the method by which the job will be carried out.
  • Potential hazards associated with each task identified, assessed and controlled.
  • A SWMS that’s easily accessible for workers to read and sign from their phones.
  • Linking to all the relative resources in the SWMS (assets, jobs, locations, chemicals and workers).
  • Printable reports.
  • Unlimited attachment of files relating to a safe work method statement.
Add all the tasks to the SWMS

Adding all the associated task, the hazards and the control measures you will implementing is easy with the Simple WorkSafe Full Management system.

Print out the SWMS

Print out the detailed reports or email straight from the program with the Simple WorkSafe Full Management System.

Hazard Management

Identification of workplace hazards and the management of them is the starting point of a health and safety system.
A hazard is anything that can injure or harm a person’s health.

Management of workplace hazards is foundational to a health and safety system!

A hazard is anything that can injure or harm a person’s health.

If there were no hazards, there’d be no need for a health and safety system at all.

There are hazards everywhere in life, not just in the workplace, but in everyday life, we use unconscious mechanisms to determine the risk of a hazard.
The difference with workplace hazards is that there are powerful laws that govern the duties of business owners and managers.

A few decades ago, these laws were not there to the extent they are today. Consequently, the landscape of business has changed to make health and safety and hazard management a business process that cannot be ignored or carried out half-heartedly.
The financial and stress-related costs of failure to manage workplace hazards are much too high.

Nowadays, a business owner must be able to foresee hazards before they become a reality.
Unfortunately, foreseeing a workplace hazard can be a bit like crystal ball gazing since often they could not reasonably have been anticipated. However, this does not stop the need to try.

Using the Hazard Management section of the Simple WorkSafe Full Health and Safety Management application will give these advantages;

  • You and your workers can identify hazards and report them from any device.
  • The designated Safety Coordinator will be informed of the hazard immediately.
  • Risk assessment of Hazards is quick and easy.
  • Simple management of control measures.
  • Reminders of uncontrolled hazards are available through the reminder notifications.
  • Generate comprehensive reports with the press of a button.
  • An unlimited number of digital files can be attached such as images, videos or audio files.
All hazards in list view

With just a glance you can see hazards that haven’t been controlled by the red crosses on the Simple WorkSafe Full Management System.

Report a Hazard from the home page

Workers need a way of reporting a hazard with the Simple WorkSafe Full Management System they can do this easily from their home page.

Incident Management

No matter how diligent a business owner or manager is an incident can occur at any time.

A sound Incident reporting and management system are vital to workplace health and safety.
No workplace has a guarantee that an incident will never happen.
ALL incidents are unexpected and wouldn’t have been foreseeable no matter what you did.

You can be diligent with risk assessments and procedures, conduct regular safety meetings and training sessions and incidents can still happen.

Even the most safety-conscious business can have incidents occur.

An incident is the result of a series of events called contributing factors. It’s simple cause and effect.

Contributing Factors
What if even one of the contributing factors could be identified and changed? In many cases that could change the outcome entirely.

Often, contributing events CAN be identified and henceforth adjusted. Risk Assessment helps with this.

Contributing factors are what connects one process with another. The first is partly responsible for the second, and the second is dependent on the first.

An incident can have contributing factors that are in the past but can cause other future factors.

There are two types of a contributing factor;

  • The foreseeable
  • The unforeseeable

Foreseeable and UNforseeable – Who decides?
The law requires a business to foresee as many of these contributing factors as is reasonably practicable. However, “reasonably practicable” can change if you’re viewing something with the luxury of 20/20 hindsight. Foresight is never 20/20!

Many businesses lose cases in courtrooms that leave you scratching your head as to how they could have been foreseeable.

The problem is that “reasonably practicable” is open to the viewpoint of a judge in court.

Herein lies the challenge for business today!

How do we foresee every contributing factor that could lead to an incident? Furthermore, when we miss something, how do we convince a judge that we did everything reasonably practicable?

We need to be diligent with our risk assessments, procedures and monitoring. As a rule, they are the only ways we can identify and control contributing factors.

We also need to investigate incidents or near misses. As a result, we can change our systems to avoid a repeat.

Incident Management
Effective incident management isn’t possible using manila folders, paper templates and filing cabinets anymore.

Health and safety management has completely outgrown these tools.
It needs managing to the same level as our accounting. That is with a systematic, synchronised management system.
The Incident Management section of the Simple WorkSafe Full Health and Safety Management application will give you the level of incident management you need in today’s business environment;

Incidents need to be documented

Even minor incidents have to be documented. Using the Simple WorkSafe Full Management System not only is all the information kept together but you can quickly see which ones haven’t been completed by the colour coded boxes.

Link resources to the incident

Any incidents can be linked to any of your resources using the Simple WorkSafe Full Management System.

Incidents can be reported from the home page

From the home page, any worker can report an incident. Only supervisors or management roles can edit and see the details.

Safety Audits

The Simple WorkSafe Full Health and Safety Management application offers business owners and managers a better way to manage safety audits.
A safety audit is a regular check on the resources and the health and safety management system of a business.

Audits gather information about any failings or shortcomings that need attention.

A sound audit system will reveal failures in;

Each section of a health and safety management system.
Emergency equipment such as fire fighting equipment, first aid supplies or barriers and guards around machinery.
Asset safety and maintenance such as plant, equipment, machinery or tools.
Location safety such as chemical stores, workshops or fuel stores.
Job processes such as the correct method of starting and operating machinery
Chemicals. For example, safety data sheet availability, storage and PPE.
Workers. Drug and alcohol use, performance and compliance.
A workplace audit could be a formal type of inspection by a management team. It can also be a “walk around and observe” exercise.
Either way, it should define areas that need attention and have a way to manage improvement.
The means of carrying out an audit should be uncomplicated and require a minimum of labour cost.

The last thing you want is for the audit it to become the focus of your business instead of your production.

After all, it’s just a means of checking that your health and safety system is relevant and compliant.

What Makes A Good Health and Safety Audit? In short, Simplicity!

The Simple WorkSafe Full Health and Safety Management application contains a tool to manage safety audits.

An unlimited number of templates can be pre-built for any safety audit.

They can be built to audit the health and safety system itself. For example, your Safe Operating Procedures can be audited to ensure they are up to date. Auditing of your Training is useful to ensure it’s relevance to your current work tasks. Have you done a Risk Assessment on each job or asset that’s operated by workers? How about your Hazard and Incident Reporting and management?

Safety audits can also be carried out on Locations such as workshops or chemical stores. Jobs auditing reveals both safety and productivity issues. Assets such as machinery, plant, equipment or tools need auditing for servicing and safety. Auditing of Chemicals shows up problems with safety data sheets and other issues. Even auditing of workers for performance issues and drug and alcohol use and compliance is useful.

When it’s time to perform an audit, load a template and carry out the physical check of each item. Use any mobile device and check the pass or fail boxes.

Templates are straightforward to change as your work processes change.

Spending time to create the templates will free up countless hours over the life of your business.

Audits are now simple to set up and much more straightforward to physically check. All you need is a phone or tablet to connect to the application. Check each item as you walk around your inspections.

The audits are then permanently linked to the resources audited. You’ll never lose your Audit data it is available any time.

Any safety audit is now easy to search and find. Additionally, each Safety audit you ever carry out is attached to each of the resources affected by it.

A full record of passed and failed items and completed repairs are available on each audit.

This information is convincing proof that you are serious about your health and safety system. It will be valuable in proving your compliance and commitment should you ever need to in court.

Using the Simple WorkSafe safety audit tool makes it quick and easy to build and change templates.

Create unlimited amount of audit templates and then carry out audits easily

Create Unlimited Audit Templates using the Simple WorkSafe Full Management System.

Create the template first

Once an audit template has been created you will only need to edit it if items are removed, replaced or new item purchased.

Simply pass or fail an item

If an item does fail you can upload an image and detail what needs to be done to correct the item and set the date when this was actioned.

Safety Meetings, Worker Consultation and Attendance

Consultation through the safety meeting is the most underutilised but valuable resource a workplace has.

It’s usually at a safety meeting where the most important aspects of workplace safety are identified and fixed.
It’s at these meetings that communication takes place relating to changes in procedures or new hazards and control measures.

Sadly, in many cases, both workers and managers often view the safety meeting as a painful waste of time.

In this case, the safety, or toolbox meeting is nothing more than a “talkfest” by management. These types of meetings often focus on the irrelevant while missing the relevant. Consequently, the safety meeting becomes a chore and a bore. However, there are often hidden “gold nuggets” in meetings with workers. These nuggets can catapult production as well as safety.

All that’s needed is a slightly different approach.
Unless you can provide real proof that you had a relevant, up to date health and safety system in place you are vulnerable. Accordingly, this is true of the health and safety meeting.

Remember every business that ever had to defend their health and safety in court never thought it couldn’t happen to them.

Systemise the Safety Meeting
Look, your business accounts management or most of your other management processes use software. You employ software that synchronises and tracks all the many issues and enables easy searching and filtering of data.
Managing health and safety should be the same.

How to Conduct A Safety Meeting
Meetings do not always need to be formal.
They can be a simple and informal “Toolbox Talk” which is not a long, drawn-out process. Mostly, meetings need to inform and discuss.
Ideally, they should have an atmosphere where workers feel free to make comments and suggestions without a “backlash”. See this article on Behaviour Based Safety.
A safety meeting that is a “laying down of rules” is rarely productive.

Above all, whether formal or informal, a meeting needs documenting.
For instance;

  • When was the meeting held?
  • What were the topics discussed?
  • Who attended?
  • Were any issues identified
  • Have the issues been fixed?

The Simple WorkSafe Full Health and Safety Management application will give you these benefits;

  • You can manage all types of meetings.
  • Have a permanent record of meeting attendance.
  • Quickly search for any safety meeting or any topic discussed.
  • Record and attach records of topic and discussions.
  • Add attendees to each course.
  • An unlimited number of digital files can be attached such as images, videos or audio files.

Your meetings can be a genuine discussion with workers rather than a platform for issuing orders. Holding meetings this way will give you the most valuable commodity in any health and safety system – WORKER BUY-IN and can be invaluable for ensuring action on every topic. It will also be useful should you ever need to defend your health and safety system in court.

Document all your meetings

Detail any health & safety meetings from the simple pre-start to a full management Health & Safety overhaul with the Simple WorkSafe Full Management System.

Attach any workers or visitors to the meeting

Never lose any details of meeting with the Simple WorkSafe Full Management System. Don’t want to waste time typing in details then record the meeting and upload it to the system.

Training, Attendance and Competencies (VOCs)

As an employer, you’re responsible for ensuring workplace safety training to workers. But it’s how you manage that training that will determine if you’re fulfilling that duty of care.
Workers must receive training on how to safely perform their work.

Training these days is much more than just an induction. Similarly, it’s more than presenting a course and sending them out to a job.

If there’s an accident at your workplace, you may be required to defend your health and safety system in court. Your worker safety training programs will be under intense scrutiny.

You need to be sure that health and safety training is adequate. Also, it needs to be up to date and relevant. In short, you’re going to need to MANAGE IT!

Workplace Safety Training and the Missing Link
For many businesses, there’s a missing link in the workplace safety training process. Let’s look at what type of health and safety training you must offer workers:

  • A general induction and basic safety training.
  • Specific training for the tasks they will perform.
  • Refresher training when required.
  • It must be easy to understand, even for those with varied language abilities.
  • Literacy skills and disabilities need to be taken into account.
  • You must also verify that the worker is competent to carry out the task for which you’ve trained him.

Workers must understand all relevant health and safety information about their jobs and the workplace. They must also be aware of any risks involved, and how to control those risks.

There may be numerous courses needed to fulfil your duty of care.
Some workplace safety training courses may need presenting often. For example, refreshers or training revisions may require repeating at set intervals such as annually. Others may need updating due to changes in climate, location, equipment or processes.

Then you have the “Verification of Competency”. Business owners and managers are now responsible for ensuring a worker is competent in the training they’ve received.

How can you be sure workers attended training and understood the material?
Should you have exams with pass marks?

Training these days is much more than presenting an induction and sending them out to a job.

The missing link in the training process for many businesses is MANAGEMENT.
Almost every process of business management today is handled by digital systems. Processes are linked and synchronised for nearly every step. Conversely, health and safety management, especially workplace safety training, is still in the dark ages. Using manila folders and filing cabinets are still common in many businesses.

In today’s environment prosecutions of businesses that don’t conform to health and safety legislation are very common.

You don’t need to look far to find a business that has suffered heavy fines and massive personal stress. Many have become insolvent. In most cases, these businesses THOUGHT they had it right. It wasn’t until an accident occurred that it was proven not to be the case.

To avoid the fines and stress of health and safety violations, we must manage health and safety better. It’s time to treat health and safety as you would your accounting, Namely, with a system that tracks every aspect and doesn’t forget critical information.
Using Simple WorkSafe as your workplace Safety Training management system will give you these advantages;

  • You can create as many training courses as you like.
  • Create the courses in any digital format – video, audio, Powerpoint, pdf or other text documents.
  • Design and link exams and pass scores.
  • Add attendees to each course.
  • Manage attendee’s revisions
  • Assign “Verification of Competency” (VOC).
  • Get reminded of worker revisions due.
  • Automatically link training attendance to a worker’s records.
  • An unlimited number of digital files can be attached such as images, videos or audio files.

Managing training CAN be more efficient than a pen and paper system that may be hard to prove in court should you ever need to.

You must provide training for your workers

Manage toolbox, pre-start and general safety meetings using the full Simple WorkSafe Safety Management System.

Training Schedule

You can schedule training and allocate visitors and workers to each session.

Searchable

Making sure everyone has completed all relevant training is very important. With Simple WorkSafe management system our extensive search facility makes this easy.

Registers (Assets, Hazardous Goods, Sites, Jobs Workers)

The Simple WorkSafe Full Health and Safety Management application uses a set of resource registers to which every related health and safety issue is linked and synchronised.
A register is a list of the resources you use to carry out business.

Registers make it easier to record and track any issues associated with a particular resource

With Simple Worksafe, any safety system can link to any (and multiple) resources.
For example;

An Incident injury claim may link to the relevant worker on the Worker Register, the job the worker was performing on the Jobs Register and the assets involved on the Assets Register. Assets are items of plant, machinery equipment or tools.
Safe Operating Procedures can link to the jobs for which they outline tasks and the assets used on those jobs. This link would happen in the Assets and Jobs registers.
A Safe Work Method Statement (SWMS) can be attached to the workers, jobs, locations, assets and chemicals included in the SWMS.
A risk assessment may have been carried out on a location such as a chemical store. Linking would occur in the Locations and the Chemicals registers.
Simple WorkSafe enables you to keep these registers;

  • Workers
  • Locations and Work Sites
  • Jobs
  • Assets
  • Chemicals and Hazardous Goods

Using the Simple WorkSafe health and safety registers enables you to link any part of your health and safety system to the resources affected.

In most cases, this link will be automatic.

You’ll be able to search and find any issue easily. Your health and safety records will always be organised and permanently secure on our cloud servers.

The information relating to your workplace will be accessible from any device, anywhere at any time.

It will be very easy to prove your workplace was fully compliant and that you were diligent about keeping your workers safe.

Attach all health & safety requirements to the associated registers

Report Sample from the Simple WorkSafe Risk Assessment Wizard

Resources are attached to any Health & Safety issue

Link and sync to all your resources.

Health and Safety Documentation Manager

Good safety management relies on the accuracy and availability of a host of critical health and safety documents.
They need to be managed to ensure ease of access. Likewise, they should be linked and synchronised to every resource or system item to which they relate.
From Risk Assessments to Injury Reports, there can be hundreds of health and safety-related documents in the workplace.
They contain vital information about the “what, when who and how” of workplace safety. Documentation could prove the validity of your system should you ever need to defend it in court.
What if you could manage them all from one place, right from within your health and safety management system?
Now you can when you use Simple WorkSafe.

What Sort Of Documents Can Be Attached?

  • Worker’s resumes
  • Verification of Competency (VOC)
  • Copies of certificates licences and permits
  • Key Performance Indicators (KPI)
  • Training exam results
  • Signed meeting attendance sheets
  • Hard copies of the training courses
  • Training videos, audio files and PowerPoint presentations
  • Injury reports
  • Doctors certificates
  • Hazard photos and videos
  • Signed incident witness statements
  • Police incident reports
  • Assets (machinery, equipment, plant and tools) servicing and maintenance documents
  • Location maps
  • Chemical Safety Data Sheets
  • Documents relating safe operating procedures, safe work method statements and risk assessments
  • Safety audit documents
  • Job and activity documents such as extra procedures
  • Much more.

Losing track of this myriad of documentation is easy. The good news is that KEEPING track of them is a breeze as well, with the Simple WorkSafe Attachment / Document manager.

Find all attached documents quickly with the attachments section

Report Sample from the Simple WorkSafe Risk Assessment Wizard

All sections of the management system has report facilities

Report Sample from the Safe Operating Procedure (SOP) section

Health and Safety Reminders

There are so many aspects of a health and safety system that need to be updated continually. How do you keep track of them?
The health and safety reminders section of the Simple WorkSafe Full Health and Safety Management application helps keep your system current.
Your health and safety system is only useful if it is relevant to your operation. It also needs to be up to date.
Automatic health and safety reminders will alert you to issues due for attention.
Necessary actions will never fall through the cracks again, and it’ll be even easier to track and manage your Health and Safety system.

Out Of Date Health and Safety Systems Can Cost Dearly
The main reason to have a health and safety system is to ensure the protection of your workers to the highest level possible. It’s also the law.

An out of date system will fail on both these counts.

It will fail by risking worker’s safety with out of date Safe Work and Emergency Procedures, Risk Assessments, Safety Training. Likewise, controls for Hazards that are not implemented or Incident Management not completed can affect general workplace safety.

Since maintaining a relevant health and safety system is the law in most countries a system that’s not current can mean breaking those laws.

Businesses today need to not only HAVE a health and safety system in place but be able to prove it’s current.

With the Simple WorkSafe Full health and Safety Management application, you can now get health and safety reminders for issues that need attention.

Health & Safety Reminders

Simple WorkSafe Health and Safety Reminders Button

Health and Safety Reminder Details

Simple WorkSafe Health and Safety Reminder Details

Link and sync to every resource the health and safety issues affecting it through the registers

With the Simple WorkSafe occupational health and safety management system, you can link and synchronise every health and safety issue to the resources that are affected by it.

For instance, a risk assessment may be created for a particular job.
The job may involve the use of a range of assets (plant, machinery, equipment or tools).
The job will surely be carried out on a worksite and there may well be chemicals or hazardous goods involved.

The risk assessment is permanently attached to each one of these, the worksite, the job being attempted, each of the resources used and the chemicals/hazardous goods used.

The risk assessment register is used to link and synchronise health and safety assessments with resources.

Report Sample from the Simple WorkSafe Risk Assessment Wizard

Comprehensive reports generated at the press of a button

Every risk assessment can be exported to either spreadsheets, CSV, Word Docs etc. and assessments generated through paper templates can be imported into the Simple Risk Assessment application.

Export & Import Function

Every risk assessment can be exported to either spreadsheets, CSV, Word Docs etc. and assessments generated through paper templates can be imported into the Simple Risk Assessment application.

printeable risk assessment report

Report Sample from the Simple WorkSafe Risk Assessment Wizard

Customer Reviews

4/5
Finally, a fully managed health and safety system

We have been searching for a way to better manage our health and safety for a long time. We found it in Simple WorkSafe.

4/5
Fully managed health & safety

We use almost all of this system. Once the setup has been completed it runs smoothly.

4/5
Setup can be a challenge

Setting up the system can be a challenge but most software setups are.
Runs well when all setups are completed.

4/5
New levels of control attained

We now have more control over health & safety than we’ve ever been able to achieve with paper based systems. Love the product guys.

Frequently Asked Questions

No! The subscription is all-inclusive

We have a 30-day full refund policy. If you’re not completely happy with Simple WorkSafe Risk Assessment Wizard inform us via the contact form here within 30 days of subscribing and we will immediately refund your money.

Yes. Support is via the contact form here. We will answer your support questions with the very highest priority.

Yes. Your data is stored on the secure servers with geolocation backup servers. In the unlikely event of a server failure, the backup servers will continue serving your data seamlessly. Our username and password system will ensure that the only people to see your data are those whom you choose.

You can change many features of the look and feel and it’s fully explained in the “Changing the Look and Feel” help article. Each user can select his/her own look & feel which will be saved just for that specific user.

Is Simple WorkSafe compatible with the forthcoming international standard, ‘ISO 45001′? This is the new international standard designed to provide organisations with a framework for creating a safe workplace. SimpleWorkSafe is a tool that enables an organisation to demonstrate that the systems required to conform to the above standard are in place. Learn about the new standard here.

Occasionally we get a request for changes or additions to Simple WorkSafe. When we believe that the requested change will make the application a better product we will include it. All subscribers will have free access to the additions/ alteration if they are relevant to your current subscription.

Yes. When updates are made to the application they are automatically available to all users of the version that was upgraded free of charge.

On very rare occasions we may need to do routine maintenance on the server, databases or the UI of the application resulting in a brief disruption to the service, however, we will always notify you well before this occurs.

Currently – Yes. Simple WorkSafe is a cloud-based application that needs internet access to communicate with the data held on the server. HOWEVER…There is an upcoming change to this where we will be able to offer offline data processing. This will enable normal use of the application while offline and the data will automatically match once an internet connection becomes available. The release of Offline Data Processing will be announced on our blog and by email with any special instructions.

Mostly yes. We’ve discovered that the application will work with even a very weak internet connection although it may slow up a bit. Usually, even a location with a poor internet service has “hot spots” where the service is better, however, in some remote locations there is no internet service at all. Unfortunately, in this case, the application won’t work until an internet connection can be made. This will change with Offline Data Processing which is coming soon and will be announced in an email to our customers and on our blog.

It takes very little time to have the Simple WorkSafe Risk Assessment wizard up and running. It can be an ongoing process where information is added as needed while using the application.

Not if you follow the guides. The guides give a short but concise explanation for every section of the application.

Absolutely! Simple WorkSafe has a simple but powerful security system. When you subscribe you will be given a username and password that has a “Manager” role. A user with a Manager role can create other users with either a “Supervisor” role or a “Worker” role. A user with a “Supervisor” role can also create an unlimited amount of users with “Worker” roles. These roles determine what a user can see. Only a user with a “Manager” and “Supervisor” role can delete records. There is an extensive explanation of what a user with a Worker role sees in the guides. Simple WorkSafe is not priced on the number of users you have. You can hundreds of users and the subscription does not change.

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